Durbar Move: All records to be digitised by next year
Srinagar, Feb 2: Come 2021, the archaic system of ferrying truckloads of files during Durbar Move will permanently fade into history as all official records will be stored on the digital files for posterity.
Jammu and Kashmir government has initiated a process for
digitalization of official records at civil secretariat in a bid to preserve
all important documents and save transportation cost.
Every year, Jammu and Kashmir government spends Rs 100 crore
on biannual Durbar move practice.
Several crores are being utilised annually on ferrying official files,
records and documents from Srinagar to Jammu and vice-versa.
“Around Rs 20 crore
have been utilized on purchase of hardware and software for the civil
secretariat. Crores of rupees are being spent every six months on shifting of
files, which can easily be saved by digitalization,” said an official of
Science and Technology Department.
Departments have also appointed nodal officers for
digitalization of files and records of civil secretariat. These officers have
been directed to prepare a list of files and other records which ought to be
Every year in October-November, the Durbar moves to Jammu
from Srinagar and in April-May, it shifts to Srinagar. The records’ convoy and
employees leave separately and are escorted by police teams.
The records comprise thousands of official files, documents
and records, which will now be digitalized.
“Shifting of files is not only costing crores to the
exchequer but there are always chances of getting them misplaced, worn out or
lost. Several confidential files also get misplaced while shifting them in
trucks. There are also chances of stealing. Files of several departments were also
gutted in fire,” the official said.
Devastating fire in 2013 destroyed official records of more
than six departments. Crucial service records of over 300 employees suffered
The 2014 devastating floods also damaged official records of
several departments functioning in the civil secretariat at Srinagar. “We could
not retrieve all these files,” an official of General Administration Department
Started by Dogra ruler Maharaja Ranbir Singh in 1872, the
Durbar move is a ritual of shifting the civil secretariat every six months from
one capital city to the other. The main aim of Darbar move was to escape the
harsh winters of Kashmir and the scorching summer of Jammu