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Speeding up Govt work, officials given guidelines, time-frame for file disposal

Monitor News Bureau





Srinagar, Jul 8:  To ensure efficient and speedy disposal of files and transaction in government offices, the government on Monday issued a set of guidelines for its departments.

A circular issued by the General Administration Department (GAD) said in the backdrop of the inordinate delays taking place in the disposal of files both in the secretariat and field offices, the administrative secretaries, head of departments and deputy commissioners are asked to comply with the guidelines in letter and spirit.

“…it has been observed that inordinate delays take place in the disposal of office files both in the Secretariat and field offices due to the large number of hierarchical levels through which the files have to pass,” the circular read following it up with a set of instructions for speedy disposal of files.


Henceforth, noting on files, as per the circular, shall be initiated either by Head Assistant or Section Officer only and none below their rank.

“The Senior Assistants/Junior Assistants shall only work as Record Keepers and assist in typing work. A Senior Assistant may be asked to initiate notes only when no Head Assistant is posted in the section,” the circular says.

It adds that where both Under-Secretaries and Deputy Secretaries are posted in a department, the Administrative Secretary shall order distribution of work in such a manner that a Section Officer or the Head Assistant submits files either to the Deputy Secretary or to the Under-Secretary.

“The Under-Secretary shall submit files directly to the Special Secretary / Additional Secretary as the case may be. Similarly, the Deputy Secretary shall submit the files to the Special Secretary on way to the Administrative Secretary or directly to the Administrative Secretary in case Special Secretary is not posted subject to any other instructions of the Administrative Secretary,” reads the circular.

It further says that where there is Secretary in the department in addition to the Administrative Secretary, the latter shall order distribution of work in such a manner that Deputy Secretary or Under -Secretary as the case may be submit some or all the files to the Secretary without routing the same through Additional Secretary or Special Secretary.

“The Administrative Secretary shall submit the cases to the Advisor-In-Charge as per the delegation of powers,” it says.

According to the circular, the maximum time for disposal of cases from receipt of references, letters or files to them reaching to the final level of approval of the competent authority shall by 13 days.

The timeline includes three days for receipt of “references/letters/files under U.O/O.M etc to initiation of note by Dealing Assistant/Section Officer/Statistical Officer/Assistant Accounts Officer.”

Thereafter, a maximum of three days for Undersecretary/Assistant Director/Deputy Secretary /Public Law Officer and Senior Law Officer approval.

Two days for the cases to go through “Additional Secretary/Special Secretary/Director Finance/Financial Advisors/Chief Accounts Officer/Joint Director And Deputy Director.”

Similarly, another two days for the cases to be reviewed and approved at the level of Director/Director General/ Secretary Commissioner/Secretary/ Principal Secretary/Financial Commissioner.

Finally, as per the circular, the approval of the competent authority has to be conveyed within three days.

“All Heads of Departments will order distribution of work in such a manner that no file shall have to move through more than four levels including the record keeper before reaching to the decision level making,” the circular reads.

 “All district Development Commissioners, Deputy Commissioners and other district level officers shall order distribution of work in such a manner that no file in their offices shall have to move through  more than  three levels before reaching to  the decision making level,” the circular adds.

It says that that all district, tehsil and block level officers will order distribution of work in their offices in such a manner that no file in their office shall have to move through more than two levels before reaching the decision-making level.



3 aides of Junaid Sehrai arrested in Srinagar

‘Trio responsible for Jammu blast, firing at SPO’

Syed Nashir Ali Gillani



Srinagar, Jul 23:  Family’s efforts and timely intervention has paid off after three youth who had recently joined militant ranks were arrested in Srinagar, police said on Tuesday.

Asif Iqbal Dar, Shahid Hassan Dar both from Soura, and Rasheed Latief Mir from Barzulla were affiliated with Hizbul Mujahideen (HM).

Addressing media persons, Senior Superintendent of Police (SSP) Srinagar, Dr Haseeb Mughal said Asif was on their radar for a long time.


“We have been following him for a long time. He has been sharing incriminating material on social media to inspire youth to join militant ranks. One fine day, he went missing and reached Pulwama following which parents lodged an FIR in police station Soura,” Mughal said.

City police chief noted that efforts were made to trace the trio. “Help from other agencies was also sought. Ultimately all three of them reached their homes,” he said.

Mughal said that their questioning revealed how youth are being recruited into the militant ranks.

“All the three were in close contact with Junaid Sehrai, a militant from Srinagar. They were receiving instructions from him. Before their debut into militancy, they were asked to carry some attacks, which they did,” he claimed.

Mughal said the attack on Jammu Bus stand was the trio’s handiwork. “They also fired at SPO Roman Rashid at Barzulla. Interestingly, they were told not to kill him. They even lobbed a grenade on the CRPF vehicle at Barzulla even though we have no record. It might have not exploded,” he said.

The SSP said that youth were getting directions from Junaid Sehrai about the targets.

“For the time being, they were assigned smaller targets.  Later they were supposed to get bigger targets. Some incriminating materials have been recovered from them including a grenade, some rounds and a flag of Ansar Ghazwat ul Hind,” he added.

Urging youth not to fall prey to militant conspiracies, he appealed them to concentrate on productive things.

“Life is precious and you should make best use of it. Use your mind on productive things,” he said.

Among others, Superintendent of Police (SP) West, Sudanshu Verma and  SP South, Dr G V Sundeep were also present during the media conference.

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Ready to assist India, Pak: US State Dept




Srinagar, Jul 23: After US President Donald Trump said that he would act as a mediator between India and Pakistan over the Kashmir issue, the US State Department on Tuesday supported his statement and said that they were ready to assist in the matter.

“While Kashmir is a bilateral issue for both parties to discuss, the Trump administration welcomes Pakistan and India sitting down and the United States stands ready to assist,” a spokesperson for the US State Department said.


The spokesperson further went on to say that any successful dialogue between India and Pakistan was based on the latter’s efforts against terrorists on its territory.

“We believe foundation for any successful dialogue between India and Pakistan is based on Pakistan taking sustained and irreversible steps against terrorists on its territory. These actions are in line with PM Imran Khan’s stated commitments and Pakistan’s international obligations,” the spokesperson said.

He also said that the US will continue to support efforts to reduce tensions between the two countries.

“We will continue to support efforts that reduce tensions and create an environment conducive for dialogue. This first and foremost means tackling the menace of terrorism. As the President indicated, we stand ready to assist,” the spokesperson said.

On Monday, Donald Trump offered to mediate in Kashmir dispute between India and Pakistan ‘if mediation is required’.

President Trump said this during his meeting with Pakistan Prime Minister Imran Khan in White House in Washington DC on Monday.

Trump’s remarks created uproar on Twitter where users slammed him for interfering in the politics of the two countries.

India in the past has categorically denied any foreign help in the Kashmir dispute with Pakistan. India maintains that Kashmir dispute in an internal issue and will be resolved bilaterally with Pakistan.

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Cong-JD(S) govt falls; Kumaraswamy loses trust vote




Bengaluru, Jul 23: The one-year-old coalition government of the Congress and HD Kumaraswamy’s Janata Dal Secular – teetering for weeks – collapsed on Tuesday, paving the way for the BJP’s return to power in Karnataka.

The coalition failed the floor test in the assembly, cobbling up only 99 votes in comparison to the 105 votes of the BJP, which later dubbed it a “Game of Karma”.

The demand for trust vote came as 16 legislators resigned and two Independents withdrew support to the government within a fortnight. The trust vote, pending since Friday, was held Tuesday evening after a back and forth between the Speaker, the coalition and the BJP – and prodding from Governor Vajubhai Vala – that stretched over a week.


“It is victory of democracy. People were fed up with Kumaraswamy government. I want to assure people of Karnataka that a new era of development will start now,” said state BJP chief BS Yeddyurappa, who is set to be the Chief Minister for the fourth time.

“It’s the victory of people of Karnataka. It’s the end of an era of corrupt & unholy alliance. We promise a stable & able governance to the people of Karnataka,” the state BJP tweeted.

The trust vote came after a tug of war between the ruling coalition and the BJP that even reached the Supreme Court. The debate extended over Monday and Tuesday despite Speaker KR Ramesh Kumar’s Monday deadline.

Ahead of Tuesday’s session, the Speaker made lacerating comments after seeing near empty treasury benches in the assembly. “Should this be the fate of the Speaker or the assembly?” Kumar demanded. “You will lose credibility, leave alone strength,” he said.

Last Friday, a trust vote could not be held despite two deadlines from the Governor. The house was adjourned after marathon speeches by Kumaraswamy and other coalition leaders. The BJP accused the government of delaying the trust vote with lengthy speeches in hopes of reprieve from the Supreme Court.

Kumaraswamy said he was “not particularly worried about the end of this debate” and that he would “happily give up… rather than all this”. “I have acted with decency. The last 14 months has been – ‘will they stay or will they go’ – and I thank my party leaders for staying through it all. The objections to us started on Day 1 of the coalition government,” he added.

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